Step Responsible party Timescale
ACRP confirms access to care Operational Manager Weekly
Case status updated on 'Southwark tracker' list (include ICS number; name; DOB; SW/DTM/TM; relevant dates; dates legal orders submitted to court CiN team administrator  

Notification of case transfer sent via e-mail. Notification to include:

  • Anticipated dated of transfer;
  • Anticipated date of Pathway Plan - Part 1 completion;
  • Issues to take into account when allocating a Personal Adviser, if relevant;
  • Key upcoming dates (Child Care Review);
  • Immediate concerns.
 CiN Team Manager As required
IF personal adviser is allocated and referring team manager is notified IF Team Manager Within 10 working days
Case transfer notification is recorded on ICS CiN Team Manager Following e-mail to IF Manager
Notification of transfer to child, family and other professionals Referring team After ACRP confirmation

Transfer discussion meeting is arranged prior to the anticipated transfer date to:

  • Share initial information clarifying the needs of the young person and how the incoming team can provide continuity of response to those needs;
  • Coordinate joint working of the case, including delegation of responsibilities of tasks to be undertaken, if relevant;
  • briefly review the progress of the young person against the existing plan and any immediate outstanding actions;
  • Discuss risk management issues, safeguarding plans and overall plan;
  • Consider transfer issues, including introductions and ending;
  • Timetable for the case transfer (no earlier than 9 weeks after BLA).
 CiN Allocated Social Worker In tandem with or within 2 weeks of child care review
Pathway Plan - Part 1 undertaken CiN Social Worker Within 4 weeks of eligibility
SW and PA arrange to meet with young person to discuss transfer arrangements (including introduction and endings) CIN SW and PA After child care review

Transfer meeting is held to:

  • Discuss any remaining outstanding tasks;
  • Ensure all statutory tasks have been completed (PEP, Medical, Pathway Plan - Part 1);
  • Share information clarifying the needs of the young person and how the incoming team can provide continuity of response to those needs;
  • Briefly review the progress of the young person against the existing;
  • Discuss risk management issues, safeguarding plans and overall plan;
  • Consider any remaining transfer issues, including introductions and endings.
 CIN and IF Managers to coordinate After notification of team allocation
Recording of case transfer on ICS (guidance can be found on izzi help guides). CIN social worker Prior to transfer
Case transfer is withdrawn Referring manager to notify the IF Manager As required